Documentation
Company, worker, site and equipment documents with versions, expiry dates and review.
Features
Everything coordination requires, in one place
No spreadsheets or email attachments: each company keeps its data once and shares it with whoever hires it.
Contracts
Invite the supplier, set the required documentation and track compliance, including subcontracting.
Workers and equipment
Assign people and machinery to each job and see at a glance whether they are cleared to work.
Prevention
Preventive actions with owners and deadlines, plus PPE delivery records.
Alerts
Daily email digest and in-app alerts for what is expiring, missing or pending review.
Audit trail
Company-to-company messages and an activity log of every change, to prove coordination took place.
Site access
Know who can come in before they arrive
Coorvia matches the company’s documents with each worker’s and machine’s, and tells you instantly who is in order.
- Cleared or not for every worker and machine, with the reason
- If the company’s own papers are missing, none of its staff can enter
- Assign several people at once and see until when each one is cleared
Automatic checks
Official certificates that check themselves
Upload the AEAT certificate exactly as you download it: Coorvia reads it and validates it instantly, with no manual review.
- Checks the tax ID, the client, that it is positive and valid
- Fills in the dates and keeps the CSV code to verify it at the AEAT
- Sensitive document: we keep only the details, never the file
Everything at a glance
Every contract, summed up in four figures
Accepted documents, cleared staff, requirements and pending messages. Click a card to open its detail.
- Issues show as an icon: the reason opens in a window
- Coordination messages with read receipts
- Subcontracting that inherits requirements
For both sides
Built for those who hire and those who work
Each company sees its own side and does its part, without emails or spreadsheets.
If you hire
- Request documents once and Coorvia asks every worker and machine for them
- Accept or reject with a reason, and see who can enter today
- Get alerts before anything expires
If you work for other companies
- Upload each document once and submit it to all your clients
- Assign your staff and machines in bulk
- Know what is missing and renew before it expires
Regulations
CAE is mandatory: Royal Decree 171/2004
It implements Article 24 of the Spanish Occupational Risk Prevention Act. When people from several companies work at the same site, all of them must coordinate to prevent risks.
1Cooperate and inform
Companies sharing a site inform each other of the risks of their work that may affect the others, before starting and whenever they change.
2Instructions from the owner
The owner of the site informs of its risks and emergency measures and gives instructions to the other companies.
3Monitor contractors
The main company must check that its contractors and subcontractors comply: risk assessment, training, information and fitness of their staff.
What is at stake: failing to coordinate is a serious or very serious offence under the Spanish Social Order Offences and Penalties Act, with fines that can reach hundreds of thousands of euros, and the main company can be held jointly liable for its contractors’ breaches. Coorvia records every request, review and message so you can prove you coordinated.
Read our guide to Royal Decree 171/2004 (in Spanish) → · Which documents to request from a contractor (in Spanish) →
Data in the European UnionHosted and backed up on Microsoft Azure (EU).
No tracking cookiesNo ads, no profiling.
Sensitive documents, no filesWe only keep the details we check.
GDPR and data processing agreementThe processor agreement (Art. 28) is part of the terms.
In three languagesCastellano · Català · English
Pricing
Only the hiring company pays
The price depends on your contractors’ workers and machines assigned to your active contracts; your own staff do not count. Each one counts once, even if it works on several. Always free for suppliers.
Free
0 €
Up to 10 workers and machines
- 1 active contract
- Documents, review and alerts
- Who can enter today
Basic
39 €/month
Up to 75 workers and machines
- Unlimited contracts
- Subcontracting and messaging
- Daily email digest
- Automatic AEAT certificate validation
Professional
99 €/month
Up to 300 workers and machines, expandable: +€30 per extra 100 up to 600
- Everything in Basic
- Automatic validation of more official certificates (coming soon)
- Prevention: preventive actions and PPE
Business
249 €/month
Up to 1,000 workers and machines
- Everything in Professional
- Several companies and sites
- Priority support
- No lock-in
- No setup fee
- Unlimited users
- Yearly billing: 2 months free
- Prices exclude VAT
- Over 1,000: custom
We are in the pilot phase: everything is free while it lasts.
How much does it cost?
Nothing during the pilot. After that there is a free plan and plans from €39/month depending on the workers and machines you manage; your suppliers never pay. See pricing.
Does my supplier need an account too?
Yes, for free and in minutes: they get an email invitation and submit their documents from their own account.
Which documents are checked automatically?
The AEAT tax compliance certificate is checked automatically. The client reviews the rest.
Can my company be both a client and a supplier?
Yes, with the same account. You request documents from your subcontractors and submit yours to your clients, and documents you upload once work for all of them. You only pay for what you hire; as a supplier, Coorvia is always free.
Is it GDPR compliant?
Yes. For your workers’ data you are the controller and Coorvia the processor: the processor agreement (Art. 28 GDPR) is part of the terms of use. Data stays in the European Union, for official certificates we only keep the details we check, and you can download or delete your information at any time.
Is coordinating with contractors mandatory?
Yes, whenever workers from several companies share the same site. Royal Decree 171/2004 requires it; see the regulations section.
Can I use it if I work with several companies?
Yes. One account can manage several companies and switch between them from the header.
Where is my data?
In Microsoft Azure data centres in the European Union. See the privacy policy.
How it works
Three steps to start coordinating
Each company signs in with its own account and only sees what concerns it.
Register your company
Work sites, workers, equipment and your management team.
Create a contract
Invite the supplier and choose the documentation it must provide.
Review and stay up to date
Accept or reject documents and get alerts before anything expires.
Want to try Coorvia?
We are piloting with our first companies. Leave your details and we will give you access.
Prefer email? Write to hola@coorvia.app.